We partner with Visma Acubiz because we share a common goal of delivering the best financial SaaS solutions. We both provide effective and digital best-of-breed solutions. Visma Acubiz manages employee expenses, while efacto manages e-invoices. These solutions are essential for any company, as expenses are a fundamental and natural part of conducting business.
Visma Acubiz is a market leader in the Nordic region with its comprehensive SaaS solution for managing all types of employee-initiated expenses. The solution oversees expenses – from when they occur to when the data is submitted for final accounting in the financial system.
Acubiz handles expenses such as outlays, purchases on company cards, mileage, per diems, travel expense reports, and invoices. The solution can also be used for time registration.
With deep domain expertise and 27 years of experience in expense management, Visma Acubiz can efficiently manage complex expense processes.
Expenses Are Our Reference
When work is being done, expenses occur. It’s inevitable. Companies need to manage them in the most efficient way possible. Acubiz manages employee expenses through outlays, company card purchases, and mileage, while efacto streamlines and prepares invoices for full automation in the invoice workflow and ERP systems. In other words, the solutions provide you with complete control over your expense and invoice processes.
How Does Acubiz Work?
Acubiz works differently depending on which workflow needs to be digitized and automated. The solution’s usage depends on the type of expense (e.g., outlays, purchases on corporate cards, mileage registration).
The fundamental approach to the workflow is generally the same. An employee registers the expense and fills in a few details, and then Acubiz takes care of the rest, delivering data to the accounting system. See the basic workflow for a classic outlay below.
Learn about Acubiz’s other use cases here.
1. Upload Receipt
Take a picture of the receipt with your phone and fill in the missing information. The missing information might be „department,“ „project number,“ or simply a company requirement to provide a comment on the purchase. The solution automatically scans and captures the remaining necessary information, such as amount and date.
2. Send for Approval
Depending on company rules, the outlay is sent for approval to the immediate manager or the finance department. The approver can easily review, approve, or decline the outlay on their phone.
3. Bookkeeping and Automatic Reimbursement
The finance department receives the outlay and prepares it for automatic bookkeeping and reimbursement to the employee.
FAQ
Answers to Related Questions
Who is Visma Acubiz?
Visma Acubiz is a fintech SaaS company specializing in Expense Management. Acubiz collects, manages, and optimizes all administrative sub-processes related to all types of employee-initiated expenses. It ensures correct documentation and bookkeeping in compliance with current legislation. As the name suggests, Visma Acubiz is owned by Visma.
What is "Expense Management"?
Expense Management involves the processes companies implement to handle, register, approve, and reimburse employee expenses. This includes travel expenses, material purchases, and other business-related outlays that employees make on behalf of the company. An expense management system ensures that expenses are correctly registered, that data is accurate for further bookkeeping, and that employees are compensated.
Does Visma Acubiz have a solution for invoice management?
Yes. Visma Acubiz also provides a workflow solution for invoice management through its collaboration with Compello.
What is Best-of-Breed?
Best-of-breed software refers to specialized solutions purchased from different vendors. When you buy best-of-breed, you buy into the idea that there are tools on the market that provide the best functionality and user experience within a specific functional area. Even though you collaborate with multiple vendors, the individual tools are likely more tailored to your organization's needs. The best-of-suite mindset means choosing one IT solution that covers multiple functions simultaneously.
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